CareHub vs Sandata
EVV-first compliance system, not a documentation platform
Built for DD-waiver providers, with AI-assisted documentation, transparent pricing, and free migration from Sandata.
Who typically uses Sandata?
Sandata is widely deployed for state-mandated Electronic Visit Verification (EVV), Medicaid-funded personal-care, in-home, and HCBS services where EVV is required by federal law. Many providers use Sandata for EVV alongside a separate documentation system.
How Sandata compares to CareHub
Sandata is a strong EVV provider, its core competency is GPS- and time-verified visit logging for Medicaid personal-care and HCBS programs. That's a different problem from full-fledged DD-waiver documentation. Sandata covers the visit, not the rest of the operation: PCPs, daily notes, MAR, behavioral data, ISPs, forms, scheduling, payroll, and billing typically live in another system. Many providers we talk to run Sandata for EVV plus a documentation EHR, and pay twice. CareHub includes EVV-ready clock-in/out with geofencing on every plan, so providers who don't need Sandata's specialized state-portal integration can collapse two tools into one. For providers who do need Sandata's specialized state-portal integration (some states mandate it), CareHub fills the gap on everything Sandata isn't designed to do, full DD-waiver documentation, AI-assisted note-writing, magic-link signing, custom forms, behavior consultation, and compliance dashboards.
What Sandata does well
We don't pretend competitors don't have strengths, here's where Sandata earns its place.
Best-in-class EVV with GPS, time, and state-portal verification
Pre-integrated with several state Medicaid EVV portals
Required by some state Medicaid programs
Where CareHub wins
What you get with CareHub that Sandata doesn't offer , or charges extra for.
EVV-ready built in
CareHub includes EVV-ready clock-in/out with geofencing on every plan. For providers who don't need Sandata's state-portal integration, this collapses two tools into one.
Full DD-waiver documentation
PCPs, daily notes, MAR, behavioral data, ISPs, forms, custom forms builder, scheduling, payroll, everything Sandata doesn't do, included in your CareHub subscription.
AI-assisted documentation
Smart Draft daily notes, Smart Rephrase, Face Sheet AI extraction. Documentation done in half the time.
Side-by-side compatible
If your state mandates Sandata for EVV, that's fine, providers run CareHub alongside Sandata for the rest of the documentation surface.
Side-by-side comparison
CareHub vs Sandata on the features most DD-waiver providers care about.
| Feature | CareHub | Sandata |
|---|---|---|
| EVV | Built-in clock in/out + geofencing | Best-in-class, state-integrated |
| Full DD-waiver documentation | Yes, PCPs, MAR, notes, ISPs, forms | No |
| AI documentation | Yes | No |
| Custom forms builder | Yes | No |
| Behavior consultation | Yes | No |
| Magic-link guardian signing | Yes | No |
Migrating from Sandata
If your state mandates Sandata for EVV, you keep using it for that. CareHub fills the gap on everything else, documentation, MAR, ISPs, forms, behavior data. Most providers using both CareHub and Sandata are operationally simpler than providers using two documentation EHRs.
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Frequently Asked Questions
Common questions from providers evaluating Sandata vs CareHub.
Can we use both CareHub and Sandata?
Yes, many providers do. Sandata handles EVV (mandated by some state Medicaid programs); CareHub handles everything else.
Does CareHub do EVV?
CareHub includes EVV-ready clock-in/out with geofencing on every plan. If your state doesn't require a specific EVV vendor, CareHub may be all you need. If your state mandates Sandata or another EVV vendor, run them side by side.
Why is CareHub better than running two systems?
For most DD-waiver providers, EVV is one piece of a much larger documentation surface. Running CareHub for documentation and Sandata for EVV is fine; running two full documentation EHRs is duplicative. CareHub replaces the documentation EHR.
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