Simple, Flexible Pricing
Core documentation, MAR, incidents, and AI are on every plan. Pricing is based on your number of service locations, not per user or per individual. A few advanced features (Custom Forms Builder, Insights & Reports) live on Growth+ and Professional+.
Start your free 14-day trial today. Cancel anytime.
Billed monthly. Switch to annual any time to save 5%.
Behavior Consulting Group
For small BCBA-led teams (BCBA + up to 5 staff). Same AI suite, scaled for groups.
- Everything in BC Starter
- Up to 5 staff
- Unlimited active clients
- BCBA cosignature workflow on RBT session notes
- Aggregated behavior analytics across the full caseload
- Priority email and chat support
- Free migration concierge
Behavior Consulting Starter
For solo BCBA / LBA practices delivering CPT 97139, 97151-97158 services
- CPT-billable Behavior Session Notes (97139, 97151-97158, 0362T, 0373T)
- FBA with AI pattern analysis
- Treatment Plans with AI-generated objectives
- Skill Acquisition tracking with AI progress summaries
- Behavior Analytics with AI trend insights
- Supervision Log with AI narrative drafting
- Observation Narratives with Polish-with-AI
- Custom Forms Builder
- Guardian portal for family progress access
- Free migration from your current EHR
- Email support
Starter
Perfect for single-location startups
- Up to 1 service location
- Unlimited individuals at that location
- Up to 4 SR / in-home individuals included
- Unlimited staff members
- Daily notes & documentation
- Face sheets & medical records
- Person-Centered Plans (PCP)
- Forms & submissions
- MAR (Medication Administration)
- Incident reporting
- AI Smart Draft & Smart Rephrase
- Email support
Growth
For small organizations scaling up
- Up to 3 service locations
- Unlimited individuals at each location
- Up to 10 SR / in-home individuals included
- Unlimited staff members
- All Starter features
- Priority email support
- Custom forms builder
Professional
For established small organizations
- Up to 6 service locations
- Unlimited individuals at each location
- Up to 20 SR / in-home individuals included
- Unlimited staff members
- All Growth features
- Behavior Consultation (FBA, Treatment Plans, Data Sheets, Analytics)
- Scheduling & Payroll included
- Custom reporting & analytics
- Dedicated account manager
- Phone support
- Custom forms builder
Agency
For growing multi-location agencies
- Up to 10 service locations
- Unlimited individuals at each location
- Up to 35 SR / in-home individuals included
- Unlimited staff members
- All Professional features
- Scheduling & Payroll included
- Custom reporting & analytics
- Dedicated account manager
- Phone support
- Custom forms builder
Sponsored Residential & In-Home Programs
Operating sponsored residential, in-home, or virtual-hub services? Each plan includes a bundle of community individuals (people served in homes you don't license). Starter includes 4, Growth includes 10, Professional includes 20, Agency includes 35. Need more? Add individuals beyond your bundle at just $19/month each.
Example: An SR provider with 4 children on Starter pays $149/mo total. Add a 5th child and the bill becomes $168/mo ($149 + $19). A Growth-tier in-home provider with 10 individuals pays $299/mo flat.
Optional Add-Ons
Available on any plan. Included free on Professional & Agency.
Staff scheduling, shift management, timesheets, and payroll reconciliation with overtime tracking.
Medicaid billing, claims submission, service authorizations, and billing code management.
Org-wide announcements, staff messaging, and a shared activity feed across your team.
Add TrainingHub to any CareHub plan
TrainingHub is our sister LMS — 38 DBHDS-required courses, certificate tracking, and staff-side reminders. Five tiers from $49/mo (Solo, 5 staff) up to $499/mo (Enterprise Plus, unlimited staff). CareHub customers get 10% off any tier with promo code CAREHUB10, applied automatically when you sign up through this link.
38 DBHDS courses·14-day free trial·Save $4.90–$49.90/mo with CAREHUB10
Custom Pricing
Built for organizations that don't fit a fixed tier , including larger providers with many service locations and non-center-based programs serving numerous individuals in home and community settings.
Volume pricing from $89 down to $59 per location, plus $19/individual for community-based services. No setup fee, no minimum contract. See your number in seconds, no sales call required.
Run a behavior consulting practice instead?
CareHub has dedicated tiers for BCBA / LBA practices starting at $199/mo, with CPT 97139 support, AI across every workspace, and a sidebar that hides the DSP-residential items you do not need.
Lock in your pricing
Month-to-month subscriptions pay the then-current rate at each renewal — CareHub pricing is subject to change at any time. To guarantee your current pricing, switch to annual billing (12-month price lock) or contact us about a multi-year contract for longer-term certainty.
On Every Plan
These features come with every CareHub plan, from Starter on up. No per-seat charges, the difference between plans is the number of service locations and a handful of advanced tools.
Advanced features by tier
Growth+
Custom Forms Builder (upload your own PDFs), priority email support, and additional service locations.
Professional+
Insights & Reports (executive census, billable hours, staff productivity), Behavior Consultation, and Audit Packet PDF.
How CareHub Compares
Most IDD EHR vendors charge per user and sell modules separately. CareHub charges per location and includes everything.
| Feature | CareHub | Therap | Others(Lauris, Foothold, WellSky) |
|---|---|---|---|
| Pricing model | Per location | Per user | Per user |
| Transparent public pricing | |||
| All core modules included | |||
| AI documentation tools | |||
| Scheduling & payroll included | |||
| Free migration | |||
| No setup fee | |||
| No minimum contract |
Competitor data from ITQlick, SoftwareFinder, G2, and Capterra. Therap and others do not publish pricing; estimates based on publicly-cited ranges ($65–$150/user/mo for Therap).
Per-location pricing
Add 10 staff and your bill stays the same. Competitors charge per user, so growing your team means growing your bill.
Everything included
MAR, AI scribe, scheduling, payroll, claims, behavior consultation, all in. Competitors sell these as modules at $20-$50/user each.
No surprises
Public pricing, no setup fee, no minimum contract, free migration from your current system. What you see here is what you pay.
Pricing Questions
What's included in the free trial?
The 14-day free trial gives you full access to all features. You can set up your organization, add service locations, create individuals, and experience the complete workflow. Cancel anytime during the trial and you won’t be charged.
Do you offer pricing for non-center-based or in-home programs?
Yes. Organizations running DD Non-Center-Based Supportive In-Home services, behavioral health community programs, or other services that serve many individuals without fixed facility locations qualify for Enterprise / Custom Pricing. Because those programs don't follow a per-location model, pricing is tailored to your service volume and needs. Contact us to discuss.
Is there a long-term contract?
For Starter, Growth, Professional, and Agency plans — no. You can pay monthly with no lock-in (upgrade, downgrade, or cancel at any time), or pay annually upfront for a 5% discount with no contract beyond the year you paid for. Enterprise plans include a one-year contract with custom discounts available; your account manager will walk you through the options.
Are there limits on users or individuals served?
No. All plans include unlimited staff users and unlimited individuals. Pricing is based on your number of service locations (for center-based programs) or by arrangement for non-center-based programs — not per seat or per individual.
Do you offer volume discounts for larger organizations?
Yes. Enterprise plans include graduated volume pricing that lowers the per-location cost as you add more locations. Organizations with 50+ locations receive the deepest discounts. Contact us for a custom quote based on your organization’s size.
How does pricing work for sponsored residential or in-home programs?
Organizations that operate sponsored residential homes or in-home services alongside group homes can add those individuals as community individuals at $19/month each on any plan — no need to add a separate service location for each sponsored home. For example, an organization with 2 group homes (Growth plan at $299/mo) plus 8 sponsored residential individuals (8 × $19 = $152/mo) would pay $451/mo total. As long as your subscription includes at least one service location, you can add unlimited community individuals.
Ready to Simplify Your Operations?
Start your free 14-day trial today. Cancel anytime.