Vehicle Inspection Checklist
Built into CareHub for DD-waiver providers, pre-formatted, signed, and audit-ready out of the box.
What is the Vehicle Inspection Checklist?
A Vehicle Inspection Checklist documents the routine safety inspection of provider-owned vehicles used to transport individuals, fluid levels, tire pressure, brakes, lights, seatbelts, child-safety seats, first aid kit, fire extinguisher, and emergency contact information. State DD-waiver programs and DOT regulations require these inspections at defined intervals (typically pre-trip or weekly). The checklist is the artifact that proves vehicles are safe and compliant. CareHub provides the checklist as a mobile-friendly form that drivers complete from their phone before each shift.
When it's required
Per provider policy and state regulation, typically daily, pre-trip, or weekly.
Who completes it
The driver of the vehicle.
Agency applicability
- All DD-waiver programs with provider-owned transportation
Required fields
What goes on the Vehicle Inspection Checklist.
Vehicle ID
Make, model, license plate, and unit number.
Date and odometer
When the inspection was performed and current mileage.
Fluid levels
Oil, coolant, washer fluid, fuel.
Tire condition
Tread depth and pressure.
Brakes and lights
Functional check of brakes, headlights, taillights, turn signals.
Safety equipment
Seatbelts, first aid kit, fire extinguisher, emergency contact card.
Issues observed
Any problems requiring repair.
Driver signature
Driver signs to attest to the inspection.
How CareHub handles the Vehicle Inspection Checklist
Built into the workflow, not bolted on.
Mobile-first vehicle inspection form, completed in 2 minutes from a phone
Photo upload for any issues observed
Maintenance-tracking dashboard surfaces vehicles needing attention
Issue reports auto-routed to the maintenance manager
Compliance retention for state surveys
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Frequently Asked Questions
Common questions about the Vehicle Inspection Checklist.
Can drivers complete the checklist from a phone?
Yes. CareHub is mobile-first, the checklist is designed for fast completion before each shift.
How does CareHub handle vehicle issues?
Issues observed during the inspection are auto-routed to the maintenance manager with photo evidence and a description.
Does CareHub track maintenance schedules?
Yes. Vehicles with recurring issues or due for scheduled maintenance surface on the dashboard.
Get the Vehicle Inspection Checklist done right
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