Admission Form & Orientation Packet
Built into CareHub for DD-waiver providers, pre-formatted, signed, and audit-ready out of the box.
What is the Admission Form & Orientation Packet?
The Admission Form documents an individual's entry into a residential, day, in-home, or sponsored-residential service. It captures demographics, emergency contacts, medical providers, allergies, current medications, primary diagnoses, guardianship status, and consent for services. Most state DD-waiver programs also require an admission orientation packet, the suite of acknowledgements, consents, and rights statements that must be signed at admission. Together, the admission form and orientation packet form the foundation of every individual's record. CareHub bundles them into a single workflow so admissions don't get stuck waiting on missing signatures or fields.
When it's required
Required at the start of any new service. Most providers use it for transfers between services as well (e.g., residential to day program).
Who completes it
Typically the program manager or admissions coordinator. Signatures required from the individual (or guardian/SDM), administrator, and sometimes the support coordinator.
Agency applicability
- All DD-waiver programs
Required fields
What goes on the Admission Form & Orientation Packet.
Demographics
Name, DOB, gender, primary language.
Emergency contacts
Name, relationship, phone, address.
Medical providers
PCP, specialists, pharmacies, dentists.
Diagnoses
Primary and secondary diagnoses with ICD-10 codes.
Allergies and medications
Current medications, dosages, and known allergies.
Guardianship status
Self / parent / sibling / SDM / public guardian.
Consents
Service consent, photography consent, communication consent, others.
Rights acknowledgement
Signed rights statement per state regulation.
Orientation checklist
List of orientation items completed (house tour, fire-safety review, etc.).
How CareHub handles the Admission Form & Orientation Packet
Built into the workflow, not bolted on.
Single admission workflow combining form and orientation packet
Face Sheet AI extracts demographics, diagnoses, and emergency contacts from physician orders or discharge summaries
Magic-link signing for guardians and SDMs, no account required
Orientation checklist tracks completion of every required item
Auto-creates the individual record, links to upcoming ISP, and surfaces missing fields
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Frequently Asked Questions
Common questions about the Admission Form & Orientation Packet.
Can a guardian sign the admission packet without an account?
Yes. CareHub uses magic-link e-signing, guardians click a one-time email link to review and sign.
Does CareHub auto-populate the admission form from a face sheet?
Yes. Face Sheet AI extracts demographics, diagnoses, allergies, medications, and emergency contacts from a PDF face sheet, physician order, or discharge summary.
How does CareHub track orientation packet completion?
CareHub provides a checklist of required orientation items per service type. Each item is timestamped and signed by the staff member who completed it.
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