Proudly American-made · Built in Virginia
The First of Its Kind
Less Time Documenting. More Time Caring.
CareHub handles daily notes, MAR, incident reports, facesheets, person-centered plans, scheduling & payroll, electronic signatures, and compliance tracking, so care teams can spend less time on screens and more time doing what they do best.
And when a record review comes, your documentation is ready to prove every service you delivered.
Dreamed into existence in Virginia by a former program director who lived the compliance grind, now serving DD waiver providers nationwide. Providers using DSPLife™ report spending significantly less time on documentation, time that goes back to the individuals they serve.
14-day free trial. Quick and easy setup. Cancel anytime.
“DSPLife TrainingHub and CareHub have transformed our operational workflow. The platforms seamlessly streamlines everythi...”
Felts Supports for Living, LLC
HIPAA Compliant
Bank-level encryption and security for all resident data and documentation
State Audit Ready
Complete documentation with electronic signatures, timestamps, and audit trails
Multi-Location Support
Manage unlimited service locations from one centralized platform
VNPP Member
DSPlife Collaborative Group is a proud member of the Virginia Network of Private Providers
The fastest way to lose your Medicaid funding isn’t fraud. It’s missing paperwork.
Medicaid dollars come with Medicaid scrutiny. Record reviews. Surprise audits. Clawbacks that demand you pay back money you already spent delivering care that actually happened.
Here’s the part that keeps honest providers up at night: the auditor doesn’t grade the care. They grade the documentation. A real service, for a real person who needed it, gets denied and recouped for one reason. Nobody could find the note. A signature was missing. A report went in a day late.
You run a legitimate operation. Your records should prove it, every time, without you chasing them.
CareHub is built so “missing documentation” stops being the thing that sinks you.
You can't bill for work you can't prove
CareHub builds claims from completed, signed documentation. No note, no claim. Your billing and your records tell the same story, by design.
Every signature is tamper-evident
Each signed document is captured as a hash-verified snapshot, so you can show a record hasn't been altered since the moment it was signed.
Completed notes are provably signed
Attestation is captured automatically when a note is finished, and a background integrity check watches the pipeline so nothing slips through unsigned.
Gaps surface before the auditor finds them
A live compliance dashboard, forms-coming-due tracking, and missed and late-note reporting show you what's incomplete while there's still time to fix it.
Incidents get classified and routed on time
CareHub flags the applicable state reporting deadline and the required follow-up the moment an incident is logged, so a mandated report never quietly lapses.
Medication is accounted for, dose by dose
Electronic MAR, controlled-substance counts with dual verification, and automatic flagging of missed doses give you a clean, defensible medication record.
You can hand the surveyor a binder
Audit-prep checklists and a downloadable audit packet assemble your evidence for any date range and set of individuals in minutes, not weekends.
Stop hoping your records hold up. Know they do.
14-day free trial. No credit card. Cancel anytime.
Built for Your State's Regulations, in All 50 States and DC
CareHub tailors state-specific compliance for every state plus the District of Columbia: your agency's terminology, your incident reporting deadlines, and your audit expectations. Here are a few of the state guides.
Everything you need, in one place
Individual management, daily documentation, MAR, scheduling, incident reporting, and compliance dashboards, all built for any waiver service: residential, day support, community, employment, nursing, and behavior consulting.
Individual & staff management
Records, roles, and secure access in one place.
Documentation & MAR
Daily notes, MAR, and forms built for your state.
Compliance reporting
A live dashboard that turns green as you stay on track.
How CareHub works
Three steps to a compliant operation. Your dashboard turns green as you go.
Set up your organization
Add your homes, services, and team in a guided setup.
Add the individuals you support
Bring in records, plans, and medication schedules.
Document & stay compliant
Notes, MAR, and incidents flow into a live compliance dashboard.
Simple, Per-Location Pricing
Per-location pricing, not per user. All core documentation, MAR, incidents, and AI included on every plan. Unlimited staff, never charged per seat.
Pricing built for your organization
Contact us for a quote
Everything you need to run your waiver services, from residential and day support to community, employment, nursing, and behavior consulting. Start free for 14 days, no card charged during the trial. Need a quote for your organization? Contact us.
No setup fee · No minimum contract · Free migration from your current system
What Providers Are Saying
Real feedback from care professionals using CareHub
Transformed our operational workflow
“DSPLife TrainingHub and CareHub have transformed our operational workflow. The platforms seamlessly streamlines everything from initial staff onboarding and compliance training to the real-time monitoring of ongoing care and services. By utilizing both modules, we have reduced our reliance on physical paperwork and are well on our way to achieving a completely paperless office. The user interface is exceptionally intuitive. It is far more user-friendly for both administrative staff and Direct Support Professionals (DSPs) than any system we have used previously. Our staff appreciates having more training available online. This flexibility allows them to complete required courses with ease on their own schedules, eliminating the need to wait for in-office sessions. Additionally, documenting progress notes is now much simpler for our DSPs. This streamlines the administrative review process and makes incorporating data into quarterly reports effortless. Having an EHR system built specifically around DBHDS regulations and service requirements makes compliance much easier to maintain. What truly sets DSPLife apart, however, is their customer support. The responsiveness from their team has been amazing, consistently delivering a level of care and speed that goes far beyond any other service provider in the industry. We have already recommended DSPLife EHR to our sister agency, and we highly recommend it to any service provider operating under DBHDS guidelines.”
Felts Supports for Living, LLC
Loving this system
“I am so thankful I found CareHub. I am loving this system and cannot wait to roll it out to all of my staff!”
Virginia Provider
DSP Life Is a 1 stop shop !
“Wow!!! Being a new provider and director of a Supportive Living Program you are pulled in many different directions, but DSP Life just made my job a little easier. Everything I need is RIGHT HERE !! Thank you for this program !”
Juanita Lee Washington
Journeys Residential Homes LLC
Before an auditor finds your gaps, find them yourself.
Take the free Audit Quiz. In under three minutes, see exactly where your documentation would hold up, and where it would cost you.
Take the Free Audit QuizGive Your Team Back the Time That Matters
Every minute spent on paperwork is a minute away from the individuals who depend on your care. Start your free 14-day trial today, cancel anytime during your trial.